How to create email signatures in Microsoft Outlook

Create an email signature in Outlook 2003

Setting up your email signature in Outlook 2003:

Open OUTLOOK
Click on Tools then Options from the menu the top.
Click the Mail Format tab.
Click Signatures under the heading Signatures then click NEW
Give your signature a name, for future reference. I call mine “kaydeeweb”. Then click Next.
Type your new email signature in. (You can use the Font and Paragraph buttons to change the font type, colour and the size.)
Click Finish then OK.
Outlook will make the first signature you create your “default” signature and it should be automatically added to new email messages. To use it for replies as well, which I recommend, select it under Signature for replies and forwards. Then click OK again.

Setting up your email signature in Outlook 2007:

Open OUTLOOK
Select Tools then Options from the menu the top.
Click the Mail Format tab.
Click Signatures under the heading Signatures, then go to the E-mail Signature tab. Click New.
Give your signature a name, for future reference. I call mine “kaydeeweb”. Then click OK.
Type your new email signature in. (You can use the formatting toolbar to format your text to change the font type, colour and the size.)
Click OK and then OK again.

Setting up your email signature in Outlook 2010:

Open OUTLOOK
Select File at the top.
Select Options from the left hand side. A new box will pop up.
Click Mail on the left handside.
Click the Stationary and Fonts button.
Click the Email Signature tab. Now click New.
Give your signature a name, for future reference. I call mine “kaydeeweb”. Then click OK.
Type your new email signature in. (You can use the formatting toolbar to format your text to change the font type, colour and the size.)
Click OK and then OK again.

Good luck!

Contact me if you get stuck.