How to create email signatures in Microsoft Outlook

Create an email signature in Outlook 2003

Setting up your email signature in Outlook 2003:

  • Open OUTLOOK
  • Click on Tools then Options from the menu the top.
  • Click the Mail Format tab.
  • Click Signatures under the heading Signatures then click NEW
  • Give your signature a name, for future reference.  I call mine “kaydeeweb”.  Then click Next.
  • Type your new email signature in.   (You can use the Font and Paragraph buttons to change the font type, colour and the size.)
  • Click Finish then OK.
  • Outlook will make the first signature you create  your “default” signature and it should be automatically added to new email messages. To use it for replies as well, which I recommend, select it under Signature for replies and forwards.  Then click OK again.

Create an email signature in Outlook 2007

Setting up your email signature in Outlook 2007:

  • Open OUTLOOK
  • Select Tools then Options  from the menu the top.
  • Click the Mail Format tab.
  • Click Signatures under the heading Signatures, then go to the E-mail Signature tab.  Click New.
  • Give your signature a name, for future reference.  I call mine “kaydeeweb”.  Then click OK.
  • Type your new email signature in.   (You can use the formatting toolbar to format your text to change the font type, colour and the size.)
  • Click OK and then OK again.

Create an email signature in Outlook 2010

Setting up your email signature in Outlook 2010:

  • Open OUTLOOK
  • Select File at the top.
  • Select Options from the left hand side.  A new box will pop up.
  • Click Mail on the left handside.
  • Click the Stationary and Fonts button.
  • Click the Email Signature tab.  Now click New.
  • Give your signature a name, for future reference.  I call mine “kaydeeweb”.  Then click OK.
  • Type your new email signature in.   (You can use the formatting toolbar to format your text to change the font type, colour and the size.)
  • Click OK and then OK again.

Good luck!

Contact me if you get stuck.

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